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Minopex: Administration Assistant

  • Post author:
  • Post published:Oct 25, 2021
  • Post category:Jobs


The purpose of this position is to provide clerical and administrative support to ensure that an effective and efficient administrative service is provided.

Qualification Requirements

  • Grade 12

Experience and Skills Requirements

  • 1 – 2 years’ related administration experience will be advantageous
  • Computer Literate in MS Office
  • Strong organisational and time management skills
  • Excellent administrative skills
  • Excellent communication and interpersonal skills
  • Accuracy and attention to detail
  • Ability to work under pressure with a sense of urgency to meet deadlines

Duties and Responsibilities

  • Planning and booking of new and expiring medicals, training and inductions
  • Keeping up-to-date records and matrices of all medicals, training, inductions and assessments
  • Liaising with clients
  • Receiving, directing and relaying telephone calls and queries
  • Assisting the Maintenance Administrator with daily tasks as required
  • New employee document administration
  • Providing administrative assistance to the Safety Officer in terms of queries, uploading documents and updating the HSEC system
  • Conducting MIE verifications and appropriate record keeping thereof
  • Arranging interviews and ensuring that the CV database is kept updated
  • Taking minutes during meetings
  • Compiling fleet reports and any other reports as required
  • Submitting insurance claims and queries
  • Maintaining an up-to-date and accurate filing system
  • Occasional cell phone standby

Closing date: 26 October 2021