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Fidelity Services Group: Personal Assistant

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  • Post published:Oct 22, 2021
  • Post category:Jobs

Job Description

Introduction

A vacancy exists for a  Personal Assistant for the Johannesburg South Branch (508) in Robertville reporting to the General Manager. The main purpose of the position is to provide co-ordination, administrative and secretarial support to the General Manager and to ensure that the facilities at the branch are in good order .

Minimum Requirements…

  • Grade 12.
  • Administrative/Secretarial Post School Qualification.
  • At least 3-5 Years’ experience as an Personal Assistant reporting to Senior Management.
  • Ability to work extended hours as and when required.
  • Clear criminal record and no pending cases.
  • Advanced Excel, MS Word and Power Point proficiency.
  • Knowledge of the SAP and ePayroll systems are beneficial.
  • Above average verbal and written communication skills.
  • Ability to resolve conflict effectively.
  • Ability to handle work related stress and work effectively under pressure.
  • Ability to work independently and ability to meet strict deadlines.
  • Highly motivated and enthusiastic.

Job Specification…

KEY PERFORMANCE AREAS:

  • Co-ordination of appointments, diary management and client engagements/events.
  • Office administration and general Administrative duties.
  • Co-ordination of e-mail, correspondence and written communication.
  • Screening of telephone calls and taking of messages.
  • Minute taking at selected meetings and engagements.
  • Maintaining of strict confidential protocols regarding correspondence and communication.
  • Liaising at different levels of the Branch and act as Ambassador of the Area Manager office.
  • Consolidate management information and reports.
  • Compiling weekly and monthly reports.
  • Typing of documents, reports and preparation of presentations
  • Assisting in queries and day to day co-ordination of operational tasks related to area of responsibility.

OTHER PERSONALITY ATTRIBUTES & CORE COMPETENCIES:

  • Ability to maintain confidentiality and handle office maters with utmost professionalism.
  • Strong interpersonal and communication skills with diplomacy and tact to interact effectively at all levels.
  • Above average report writing skills.
  • Organising skills.
  • Initiative skills.
  • Time Management skills.

Closing date: 28 October 2021

APPLY ONLINE HERE