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Herotel: Administration Assistant

  • Post author:
  • Post published:Oct 19, 2021
  • Post category:Jobs
Duties of the Administrative Assistant include providing support to the Growth team, assisting in our function’s general administrative activities.
  • Maintain a filing system relevant to Growth environment keeping track of all aspects pertaining to various projects
  • Update administrative systems to make them more efficient
  • Contact Municipality in relation to identifying stakeholders as part of wayleave submission process in preparation for Planners
  • Organize and schedule appointments with Municipalities as required
  • Collection and collation of time sheets from Site Supervisors and follow outsource services SOP (sign off from PM & HR)
  • Prepare and manage communication and release of ‘live’ areas on the network and MDU’s for Sales and Scheduling to work
  • Assist with quotes from suppliers as required
  • Adding information to the BOM as required
  • Any adhoc tasks as required by their manager (Reporting, admin, or personal assistant tasks)
  • Knowledge of office management systems and procedures
  • Working knowledge of office equipment, like printers and fax machines
  • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
  • Excellent time management skills and the ability to prioritize work
  • Attention to detail and problem-solving skills
  • Excellent written and verbal communication skills
  • Strong organizational and administration skills with the ability to multi-task

Closing date: 29 October 2021