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Aspen Pharma Group: Accounts Payable Administrator

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  • Post published:Oct 8, 2021
  • Post category:Jobs

Main Purpose of the Role

Effective and timeous processing of local and international payments in compliance with financial policies and procedures and a high level of customer service by providing financial and administrative support to the organisation.

Key Responsibilities:

(The primary tasks, functions and deliverables of the role)

  • Request for creditors statements the 1st week of the month.
  • Request for all outstanding invoices and credit notes from supplier.
  • Request for outstanding purchase orders from business units.
  • Attach tax invoices to corresponding purchase orders for service-related expenses.
  • Attach tax invoices to corresponding purchase orders, quotation, delivery note, and Procurement stamped approval for goods related expenses.
  • Check allocation of expenses in line of Marketing code which requires a Standard form approved by line managers and Compliance Code Officer.
  • Check tax invoice according to SARS compliance.
  • Process tax invoice and submit posting.
  • Reconcile creditors account to the Creditors Ledger.
  • Select tax invoices and credit notes for payments.
  • Payment advice and proof of payment emailed to creditor timeously.
  • Journal to be processed for correction of expense allocation.
  • Effective utilization of resources to keep processes cost effective.

Skills and Competencies

(The abilities that the individual needs in order to perform this role effectively)

  • Effective planning, organising and co-ordinating
  • Highly numerate
  • Excellent analytical skills
  • Effective problem solving and decision making
  • The ability to communicate effectively (written and verbal) is essential.
  • Attention to detail.
  • Multi-tasking
  • Focused
  • Responsibility & Accountability
  • Resilience
  • Team Player
  • Curiosity / learning agility
  • High standards
  • Ethical conduct

Education and Experience

  • Matric/ Grade 12
  • At least 2 years’ experience in Accounts Payable
  • Deep working knowledge of Creditors Reconciliation
  • Computer skills on SAP and MS Excel
  • Solid understanding of Pharmaceutical Industry