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Samancor: Corporate Affairs and Transformation Administrator

PURPOSE OF THE JOB

To provide administrative assistance to the Head of Corporate Affairs & Transformation and team.

BUSINESS PROCESSES

  • Perform a full Personal Assistant function to the Head of Corporate Affairs and Transformation
  • Coordinate the electronic calendar of the Head of Corporate Affairs and Transformation.
  • Make appointments as and when required
  • Plan and prepare meeting communications
  • Screen telephone calls and handle enquiries
  • Receive, attend to and direct visitors
  • Handle Mail, E-mail messages and written communications
  • Distribute Weekly SIRS, meeting schedules
  • Take minutes when required
  • Co-ordinate meetings, minor events and travel arrangements
  • Prepare the boardroom for meetings (booking of room and catering, etc.)
  • Capture and submit leave and claims for the Transformation department
  • Maintain and control office consumable stocks (refreshments, departmental stationary, etc.)
  • Monitor and control the maintenance of office equipment
  • Process departmental Invoices and Service Entry Sheets
  • Responsible for document control of Transformation Department
  • Responsible for the administration and uploading of Transformation department’s procedures on Chromedoc system

Reporting:

  • Assist with monthly, quarterly and annual Transformation Reports
  • Assist with consolidation of annual Mining Charter reports and submit to DMRE
  • Assist with consolidation of annual SLP reports
  • Assist with IMS reporting
  • Distribute weekly reports

WORKPLACE COMPETENCIES:

Skills:

  • Microsoft programmes
  • Advanced office administration.
  • Information Management systems preferably Samancor Chrome Systems (IMS, Chromedoc, SAP, COUPA, EBMS)

Knowledge:

  • Be aware of the role in a Transformation department in a mining company.

Minimum qualifications:

  • Grade 12 / N3
  • Diploma in Office Administration
  • 5 years’ relevant experience

Closing Date: 13 October 2021

APPLY ONLINE HERE

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